The ABCs of IR56E, F, and G

If you’re looking for information on Hong Kong’s IR56 forms, particularly IR56E, F, and G, you’ve come to the right place! Here you’ll find all you need to know about the conditions for filing said forms, links to statutory articles, and a guide on how to fill out the forms with your Talenox Suite account.

IR56E

IR56E form

What is this form for?

This is a form that you’ll need to submit for new hires. The submission has to be done within 3 months from the commencement of employment or date of hire.

Submission Period:

Within 3 months of hiring a new employee if you think that the employee is likely to be chargeable to Salaries Tax. Know that both IR56E and IR56B are required for the commencement year.

Reference in Inland Revenue Ordinance (“IRO”):

Section 52(4)

Important links for form IR56E:

IR56E info on IRD
Editable IR56E online form
Requirement Specifications for Submission of Form IR56E
Specimen on Completion of Form IR56E

IR56F

What is this form for?

This forms notifies IRD that an employee will no longer be working at the company, or that an employee has passed away. For resignees, this form will need to be submitted this one month prior to the cessation of employment or resign date. 

Submission Period:

No later than one month before the cessation of employment. Know that after filing IR56F, you should NOT file any IR56B for that year of assessment if you have already done so. Filing two IR56s in respect of the same income may result in charging of tax twice on that income.

Reference in Inland Revenue Ordinance (“IRO”):

Section 52(5) 

Important links for form IR56F:

Official IR56F information on IRD
Requirement Specifications for Submission of Form IR56F
Specimen on Completion of Form IR56F

IR56G

What is this form for?

If your employee is a foreigner and he/she is leaving Hong Kong after the cessation of employment, you will need to submit this form one month before the expected departure date of this employee.

Submission Period:

No later than one month before the employee’s departure from Hong Kong. Know that you will have to file two copies of IR56G, and that you should withhold all amounts due to be paid to the employee from the date of filing IR56G until the employee has made tax clearance and can produce a ” letter of release” (specimen link below) issued by the IRD. The amount to be withheld includes salaries, commission, bonus, reimbursement of rent/expense, money or money’s worth included.

Reference in Inland Revenue Ordinance (“IRO”):

Sections 52(6) & 52(7)

Important links for form IR56G:

Official IR56G information on IRD
Letter of release specimenf
Requirement Specifications for Submission of Form IR56G
Specimen on Completion of Form IR56G

Using your Talenox account to fill out IR56E, F, and G forms

To start filling out the forms on Talenox, simply head to the Payroll app, then follow these steps:

  1. Click on Payroll settings on the top left-hand corner.
  2. Select the name of the form you wish to fill out.
  3. Click on the checkbox of the employee you wish to fill the form out for.
  4. Click on View/Edit to edit or check the form.
  5. Once you’re done, select “Print form.

Additional reading on IRD and IR56 forms:

Tax information for employers
A Brief Guide to Employee Tax Submission in Hong Kong

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