The ABCs of IR56E, F, and G

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Note: This article was published in April 2019 and has been updated in Mar 2021 to reflect the latest updates to the Hong Kong Tax Filing/Submission process. As of the publish date, Talenox now supports four Hong Kong tax forms: IR56B, IR56E, IR56F, and IR56G

If you’re looking for information on Hong Kong’s IR56 forms, particularly IR56E, F, and G, you’ve come to the right place! Here you’ll find all you need to know about the conditions for filing said forms, links to statutory articles, and a guide on how to fill out the forms with your Talenox Suite account.

IR56E

IR56E form

What is this form for?

This is a form that you’ll need to submit for new hires. As an employer, it is your obligation to ensure that all data furnished for the employees in the form IR56E are correct before submitting the form. Click here to view the form in PDF format; here is an example of a completed IR56E form.

Submission Period

Within 3 months of hiring a new employee if you think that the employee is likely to be chargeable to Salaries Tax under Inland Revenue Ordinance. Please note that both IR56E and IR56B are required for the commencement year.

If there are any subsequent amendments to the reported income / other information, you can choose to submit a replacement form through an online HRMS like Talenox and the Employer’s Return e-Filing Services. Alternatively, you can manually refill a form show the revised income; in this process, you will need to tick the checkbox top at the right-hand corner of the form titled ‘Replacement – correcting the form submitted on ______(dd/mm/yyyy)’.

Reference in Inland Revenue Ordinance (“IRO”)

Section 52(4)

Important links for form IR56E

IR56E information on IRD
Editable IR56E online form
Requirement Specifications for Submission of Form IR56E
Specimen on Completion of Form IR56E

IR56F

What is this form for?

This form notifies IRD that an employee will no longer be working at the company, or that an employee has passed away. Do note that if an employee’s cessation of employment is attributed to his/her departure from Hong Kong, you should file IR56G instead.

As an employer, it is your obligation to ensure that all data furnished for the employees in the form IR56F are correct before submitting the form. Click here to view the IR56F form in PDF format; here is an example of a completed IR56F form.

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Submission Period

This form will need to be submitted one month prior to the cessation of employment or resign date. Know that after filing IR56F, you should NOT file any IR56B for that year of assessment if you have already done so. Filing two IR56s in respect of the same income may result in charging tax twice on that income.

Reference in Inland Revenue Ordinance (“IRO”)

Section 52(5) 

Important links for form IR56F

Official IR56F information on IRD
Requirement Specifications for Submission of Form IR56F
Specimen on Completion of Form IR56F

IR56G

What is this form for?

If your employee is a foreigner and he/she is leaving Hong Kong after the cessation of employment, you will need to submit this form one month before the expected departure date of this employee. Click here to view the IR56G form in PDF format; here is an example of a completed IR56G form.

Submission Period

No later than one month before the employee’s departure from Hong Kong. Know that you will have to file two copies of IR56G.

You will need to withhold all amounts to be paid to the employee – from the date of filing IR56G until the employee has made tax clearance and can produce a ” letter of release” (specimen link below) issued by the IRD. The amount to withhold includes salaries, commission, bonus, reimbursement of rent/expense, money or money’s worth included.

Reference in Inland Revenue Ordinance (“IRO”)

Sections 52(6) & 52(7)

Important links for form IR56G:

Official IR56G information on IRD
Letter of release specimenf
Requirement Specifications for Submission of Form IR56G
Specimen on Completion of Form IR56G

Using your Talenox account to fill out IR56E, F, and G forms

To start filling out the forms on Talenox, simply head to the Payroll app, then follow these steps:

  1. Click on Payroll settings on the top left-hand corner.
  2. Select the name of the form you wish to fill out.
  3. Click on the checkbox of the employee you wish to fill the form out for.
  4. Click on View/Edit to edit or check the form.
  5. Select “Print form” once you’re done.

Additional reading on IRD and IR56 forms:

Tax information for employers
A Brief Guide to Employee Tax Submission in Hong Kong

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