Slideshare How-To: Guide to CPF File Upload for Singapore Payroll

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A good payroll system should make your life easier in two ways — by decreasing the amount of 1) time and 2) effort spent in processing your company’s payroll.

However, a great payroll system should not just fulfill the above two criteria, but also allow for the completion of other peripheral tasks in a smarter way.

One such task is the generating and uploading of your employees’ CPF file to the CPF board after processing payroll.

 

What CPF file?

That being said, a great payroll system should make it super easy to upload your Central Provident Fund (CPF) data on the CPF Employer portal, specifically, through a CPF PAL file.

It should be able to consolidate all your payroll and tally the respective CPF contributions to the relevant pay items, and format these CPF data into a compatible file format for upload.

But first, what is a CPF PAL file?

 

Definition of CPF PAL file

A CPF PAL file is a .txt file that you, as an employer/HR manager, submits online to the CPF portal. It is represented with a unique naming convention — starting with the CPF Submission Number (CSN), followed by the month, and another string of numbers. Here’s an example: 201417072CPTE01AUG201459.txt.

As an employer, once you have the CPF PAL file, log in to CPF Employer portal to perform an e-submission.

*Kindly note that you would have to set up this account upon receiving the mail from CPF.  If not, do so through this CPF link.

 

Steps to upload the CPF PAL file

At the login page, you will require your SingPass and CSN.  Choose “e-submission”.  Follow the few steps provided in our SlideShare guide below and you’ll be done in 3 – 4 minutes.

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If you followed our guide closely and have successfully uploaded your CPF file… congratulations! This means you no longer have to manually set up your employee database every single time you want to submit CPF.

Oh, and before we forget – the deadline for CPF submission is the 14th of the following month of payroll.  

This means that if your company’s payroll is on May 2019, your CPF submission must be in by 14th Jun 2019. 🙂


Found this article useful? Here are some additional reads:

  • See how you can calculate CPF contribution (up to year 2015) quickly and accurately with our CPF Calculator.
  • If you don’t already have a payroll software to help you achieve a fast and smart way to obtain a CPF PAL file directly from your employees’ data, you may want to consider getting one. But first, see how to select a good HR software.
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